How to use Alfresco
How To use Alfresco
1. Introduction
Alfresco is an enterprise content platform that
you can in the cloud or behind your firewall. It helps you store and share the
documents that every business depends on. Alfresco is built for the portability
of the tablet and the power of the cloud.
It is made for people who want to do great
work. Your content is your business: Strategic plans, Customer profiles, Sales
presentation, Invoices, Contracts and the simple fact of business today is that
people need to work in more places and with more people.
2. Install Alfresco Enterprise on Linux
The
setup wizard for Linux installs all the software and components that you
require for running Alfresco.
This setup wizard installs Alfresco and
additional software, including a Tomcat application server, Postgre SQL
database, JDK, Open Office, SWF Tools, and Image Magic.
1-
Download the latest Alfresco Enterprise Edition
(4.1) from this link:
This
Alfresco setup wizard is for 64-bit Linux systems.
2-
Execute the downloaded file. The setup wizard
starts.
3-
Select the language that you wish to use for
the installation. This sets the language to be used for the setup wizard.
4-
On the Installation type, choose
how you want to use the setup wizard. There are two
types of installation in the setup wizard:
|
Options
|
Description
|
|
Easy
|
Easy type installs Alfresco using the
default options and configuration. This install type requires you to enter
information in only two fields:
The
Alfresco install location and the administrator password.
Choose this route to install Alfresco with
the default environment.
If you have previously installed Alfresco
and the server is running, when you run
this setup wizard again, you may be prompted to enter alternative port
numbers for the components and services that you install, for example, for
the Tomcat application server, FTP port, and the RMI port.
|
|
Advanced
|
Advanced type installs Alfresco but lets you configure
the server ports and service properties. You can also choose which additional
components to install.
|
To
complete the Easy
setup wizard:
a. Select Easy.
b. On the Installation folder click Enter to
accept the default location.
c. On the Admin
Password enter a password for the Administrator
user (admin).
d. Repeat the
password, and then click Enter.
e. Click Enter through the remaining steps in the setup wizard.
f.
Then wait tell the installation ends.
To
complete the Advanced
setup wizard, select Advanced and then click Enter Follow the
remaining steps in this task:
-
On the Select Components select the components
that you want to install. Deselect the components that you do not want to
install.
-
You can select from the following components:
-
• Java
-
• Postgre SQL
-
• SharePoint
-
• Web Quick Start
-
• Open Office
-
You cannot deselect the Alfresco component because it is
installed by default.
-
When you have finished selecting the components, click Enter.
-
On the Installation folder window, click Enter to
accept the default location.
-
On the Database Server Parameters, enter a port
number for your database.
-
On the Tomcat Port Configuration, enter the
following Tomcat configuration parameters:
a-
Web Server Domain : For example, the default is 127.0.0.1
b-
Tomcat port: For example, the default is 8080.
c-
Tomcat Shutdown port: For example, the default is 8005.
d-
Tomcat SSL Port: For example, the default is 8443.
e-
Tomcat AJP Port: For example, the default is 8009.
f-
On the Alfresco FTP Port, enter a port number for
the Alfresco FTP server, and then click Enter.
g-
On the Alfresco RMI Port, enter a port number for
the RMI service, and then click Enter.
h-
On the Admin Password, type a password. Repeat the
password, and then click Enter.
i-
(Optional) If you are installing SharePoint Protocol
Support, the Alfresco SharePoint Port displays. Enter a port number, and
then click Enter.
j-
(Optional) If you are installing the Open Office
component, the Open Office Server Port displays. Enter a port number on
which the Open Office server will listen, and then click Enter.
k-
On the Service Startup Configuration, you are
presented with two options for starting up the Alfresco services:
|
Options
|
Description
|
|
Manual
|
Sets the services
to be started manually.
|
|
Auto
|
Sets the services to start up automatically
when you start your machine.
|
Select
the services start up option, and then click Enter.
l-
On the Ready to Install, click Enter.
The Installing displays, showing
the progress of the installation.
m- On the Completing
the Alfresco Enterprise Setup Wizard click Enter.
n-
Log on to Alfresco Share as the admin user. Enter the
password that you specified in the Admin Password window. From this link
(default) you can enter you Alfresco.
o-
Manually start the Alfresco server:
#
service alfresco start
To
start only the tomcat service:
#
service alfresco start tomcat
To
fully stop Alfresco, you must stop all the services:
#
service alfresco stop.
The following table lists the required
software that must be on your system for manually installing Alfresco:
|
Component
|
Recommendation
|
|
Java SE Development
Kit
(JDK)
|
The Sun Microsystems JDK 6 is required. The
JAVA_HOME environment
variable must be set to the location of the JDK installation.
|
|
Application
server
|
Alfresco
runs within an application server. Alfresco Enterprise runs within Tomcat
but can be installed on other application servers. For information on installing
Alfresco with other supported application servers.
|
|
Database
|
Alfresco comes preconfigured with the PostgreSQL
database. If you intend to use
Alfresco in a production environment, you can use one of the supported
databases. For the latest information on supported databases, refer to the Alfresco website.
|
|
OpenOffice.org
|
Alfresco uses OpenOffice for transforming
documents from one format to another, for example, a text file to a PDF file.
If you do not install OpenOffice, you will not have access to the
transformation functionality. Use the latest (stable) version of
OpenOffice.org.
|
|
ImageMagick
|
Alfresco
uses ImageMagick to manipulate images for previewing.
|
|
Flash
Player
|
Alfresco Share requires Flash Player
Version 10.x to upload multiple files and
view Flash previews. If you do not install
Flash, you see the upload screen for
single
files. Use the latest (stable) version of Flash Player for your platform.
|
|
SWF
Tools
|
Alfresco Share uses the pdf2swf utility for
previewing PDF files. If you do not
install SWF Tools, you will not see PDF
previews, but image previews will still
be
available.
|
4. Users and Groups Creation
The
Admin Console lets you easily create users accounts.
1-
Open the Admin Console, and then click Users.
You'll
see the User Search page.
2-
Click New User.
The
New User page appears. Fields marked with an asterisk (*) are required.
3-
Complete all the required user fields.
-
First Name.
-
Email.
-
User Name.
-
Password.
-
Verify Password.
4-
Add the user to existing
user groups:
a-
In the search box, type the full or partial name of the
desired group.
You must enter a minimum of one (1)
character. The search is not case sensitive.
b- Click Search.
c- In the list of
returned results, click Add to the right of each group you want the user to be
a part of.
d- Perform
additional searches as necessary to locate and add more groups.
5-
In the Quota box, specify the
maximum space available for this user and select the appropriate unit (GB, MB,
or KB).
This
information is not required. When no quota is provided, the user has no space limitations.
6-
Click Create User.
The
Admin Console lets you easily upload externally created users from within a
comma separated (CSV) file. When initially setting up the accounts for your
users, it can be time consuming to create multiple users individually. Alfresco
lets you create these users by uploading a file that contains the list of all
your users. The file needs to contain the names and other details, separated
but commas.
You
can create this file, either from a text file or from a Microsoft Office
spreadsheet. You need to create the file using named headings and the following
order:
User Name,First Name,Last Name,E-mail
Address,,Password,Company,Job
Title,Location,Telephone,Mobile,
Skype,IM,Google User Name,Address,Address
Line 2,Address Line 3,Post
Code,Telephone,Fax,Email
You
don't need values for all the headings for each users. For example, the following
sample shows the content of a CSV file using Microsoft Excel:
Save the file as a .csv file, which
you can then upload into Alfresco.
1.
Open the Admin Console, and then click Users.You'll
see the User Search page.
2.
Click Upload User CVS File.
3.
Locate and upload the CSV file:
a.
Click the Select file(s) to upload icon.
b.
Browse for the CSV file containing the users.
The
CSV file has an extension of .csv.
c.
Select the file, and then click Open
d.
Click Upload File(s).
The
Admin Console enables you to create both top level user groups and subgroups
within existing groups.
1-
Open the Admin Console, and then click Groups.
2-
On the Groups page, click Browse.
The leftmost pane displays all
top-level user groups.
3-
Navigate to the user group where you want to create the
new group.
• To create a top-level group, click the New
Group icon at the top of the initial pane.
•
To create a subgroup, browse the group structure to locate the desired parent
group. Select this group and then click the New Subgroup icon at the top
of the pane immediately to the right.
Complete
the required fields:
-
Identifier.
-
Display Name.
Click Create Group
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